Visitor Manager Central iPad Configuration

This guide will explain how to configure a new iPad for use with Visitor Manager Central. This assumes your iPad is brand new and ready to begin the process.

Unboxing and setting up a new iPad (or an old one) with Visitor Manager Central is quick and easy. This guide will give your visitors a much easier sign in experience and will ensure the system performs best with the Visitor Manager Central app.

Not everyone has used an iPad before, so we want to configure the device to make it as easy as possible for the first-time user. Making it easy, makes it memorable.

Note: this article covers settings for all iPad models, the same settings apply to any iPad you use with Visitor Manager Central.

Unboxing #

Your iPad package will include the tablet, charger and charging cable. You will need all of these items.

  • Make sure your iPad is fully charged
  • When possible, keep the iPad plugged into the charger when using Visitor Manager Central
  • Use Apple manufactured or approved accessories only
  • If you have an iPad stand, don’t mount it just yet as you will need access to the home button during the initial setup phase.

Welcome Setup #

A new iPad will need to be setup first. Follow the on screen prompts to configure your iPad, if you are using the iPad for Visitor Manager Central only we suggest these setup options.

  • Choose your local language
  • Select your WiFi network (or ensure your SIM card is inserted and enabled)
  • Connect to an existing Apple ID or create a new Apple ID so you can install updates and applications on your iPad. (Tip: customers who do not already have an Apple ID for their organisation use for example. You can connect multiple iPads to the one Apple ID account).
  • Allow and enable Location Services
  • Select the correct date and time for your iPad’s location
  • Disable/Skip Apple Pay
  • Disable/Skip Siri
  • Disable/Skip reporting diagnostics to Apple

System Updates #

Before continuing, check to make sure that your iPad is running the latest version of the iOS operating system. To check this go to Settings app then General > Software Update. If a new version is available then proceed with the update. The iPad will usually restart after an iOS update, if not then restart it yourself.

Home Screen #

Remove and delete all other applications from their iPad that will not be used. This reduces the amount of memory used on the iPad and also stops any apps running or updating in the background.

To remove an app directly from your iPad, press the icon on the device for the particular app you wish to delete until all of the icons on the screen start to wiggle. Once they are wiggling you will also see the symbol appear in the upper left-hand corner of each icon as shown in the image below.

Our suggestion is to delete EVERYTHING that allows it except for Find iPhone or Find iPad app if you want that security measure.

delete unnecessary apps

Settings #

Now start working through each of the settings below. Open the Settings app.

  1. Aeroplane Mode OFF
  2. Wi-Fi > On (you need this to operate Visitor Manager Central)
  3. Bluetooth > OFF unless you are connecting to the supported Brother QL-820NWB via the Bluetooth connection option
  4. Notifications > Turn all OFF
  5. Control Centre > Skip
  6. Do Not Disturb > OFF
  7. Do Not Disturb > Disable all options
  8. General > Airdrop > Receiving OFF
  9. General > Handoff > Handoff OFF
  10. General > Multi-tasking & Dock > set all to OFF
  11. General > Accessibility > all settings can be left to their default
  12. General > Keyboards > set all except Auto-Capitalisation to OFF
  13. Display and Brightness > set brightness to maximum and disable auto-lock.

The Visitor Manager Central app also has night or sleep mode built in that works with iOS. You can access this from the Visitor Manager Central iPad app’s Settings tab after you login.

With night shift this might cause some issues with apps including logging them out. Keep an eye on this and if it becomes a problem disable it.

Install Visitor Manager Central App #

Once your iPad is setup open the App Store app and follow the on-screen prompts. Search the app store for “Visitor Manager Central” and locate the iPad app.

When the Visitor Manager Central App is installed open it and login following the prompts.

The Visitor Manager Central iPad app requires location services to be enabled “Always” and access to the iPad camera. If the Visitor Manager Central app does not prompt you to allow these services, please do the following.

  1. Go to Settings > Visitor Manager Central and set camera to ON
  2. Go to Settings > Privacy > Location Services > Visitor Manager Central and set Visitor Manager Central location services to ‘Always’.